Procurement and Tenders

Tendering is the process of making an offer, bid or proposal, or expressing an interest in response to an invitation to tender.

This process can also be known as a Request for Tender (RFT), a Request for Proposal (RFP), an Expression of Interest (EOI) or a formal Request for Quote (RFQ).

Supplier update: invoice requirements

To ensure prompt processing and payment of your invoices, we ask that our suppliers email all invoices to accounts@kalamunda.wa.gov.au and ensure invoice comply with our invoice requirements.

The City of Kalamunda use an online procurement portal for all tendering requests.  Organisations are advised that the City no longer accept any other forms of submission except through procurement portal, TenderLink.

Tenders & EQuote Registers

Information listed in the documents below is for viewing only. These register documents should not be printed, copied or distributed without City authorisation and approval.

Documentation

Contractors working with the City of Kalamunda should ensure they are familiar with the following information contained in documents below.

Tender Schedule

RFT 2427 - Provision of Internal Audit Services
Advertised from: 4 September 2024 | Closes: 2 October 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking to appoint a suitably qualified and experienced organisation to manage the City’s Internal Audit and/or firms to undertake all aspects of the Principal’s internal audit for an initial period of three (3) years with an extension option of a further 2 X 12 month(s) at the sole discretion of the Principal.

Conduct internal audits as per the draft three-year strategic internal audit plan as a minimum taking into consideration any unplanned requests of an urgent nature.

This contract is not limited to the internal audit function as the Principal may require additional services from time to time. A schedule of the additional charges will be requested at the time of the request.  

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda.

RFT 2406 - Supply of Concrete Products
Advertised from: 28 August 2024 | Closes: 25 September 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking a suitable and resourced contractor to supply and deliver various steel reinforced drainage concrete products primarily to the City’s maintenance business unit. There will be occasions that City’s other business units may also use this service. 

The requirement of this contract is the manufacture, testing, supply and delivery of precast steel reinforced rubber ring jointed concrete drainage pipes, manhole liners, bases and covers, side entry pits, grated gullies, headwalls and other miscellaneous item as listed on the price schedule.

The City may require the material to be delivered to specific sites, however deliveries predominately will be to the City’s Transfer Station located at 155 Lawnbrook Road West, Walliston. It is expected that the Contractor has the capacity and all necessary resources to supply and deliver this material within the allocate timeframe. 

This contract will be in place for a period of three (3) years from the date of award with two (2) optional 12-month extension subject to satisfactory performance by the contractor. 

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda.

RFT 2424 - PICKERING BROOK BUSHFIRE BRIGADE FACILITY: DESIGN SERVICES
Advertised from: 7 August 2024 | Closes: 11 September 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda (the City) is preparing for the development of a new Volunteer Bush Fire Brigade facility to be located adjacent to George Spriggs Reserve, Pickering Brook.

The majority of funding for the project will largely be dependent upon the success of advocacy by the City to be undertaken as part of the upcoming State and Federal Election campaigns.

The City had previously undertaken some very high-level conceptual layout and cost planning for this facility.

The City is inviting Consultants to build a multi-disciplined team to provide the design & documentation services for the delivery of the facilities in a staged delivery process including all necessary architectural, engineering and specialist consulting services.

The initial engagement will take the project to schematic level design and cost planning.
Depending on the success of grant funding outcomes or the subsequent decision of Council to continue funding the same design team to complete design development and construction tender documentation.

If grant funding is approved, construction tenders will then be called, and construction contractors appointed for the works. The same design team will also be required for specific services during the construction works phase and completion of the defects liability period.

The City does not have a stated preference that the Consultant be an Architect Firm leading Engineering and other specialists or an Engineering firm leading Architects and other specialists.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda.

RFT 2414 – Maida Vale Reserve, Norm Sadler Sport Pavilion Redevelopment
Advertised from: 31 July 2024 | Closes: 11 September 2024, 02:00 PM
Status: Advertised

The City of Kalamunda is seeking to engage a suitable Contractor to undertake construction works for alterations and additions to the Norm Sadler Pavilion on Maida Vale Reserve. The entry to Maida Vale Reserve is located on Ridge Hill Road in Maida Vale. 

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda.

RFT 2408 - Scott Reserve, Sport Pavilion Redevelopment
Advertised from: 17 July 2024 | Closes: 28 August 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking to engage a suitable Contractor to undertake construction works for a new sports pavilion on Scott Reserve. Scott Reserve is located on Newburn Road, entry off Norling Road, in High Wycombe. 

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda.

RFT 2418 - Hartfield Park Master Plan Stage 2A – Construction Superintendent Services
Advertised from: 17 July 2024 | Closes: 14 August 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda (the City) is planning to redevelop or build a series of new sporting pavilions/buildings and a Mens Shed within Hartfield Park, Forrestfield as part of the overall Hartfield Park Master Plan. The planned projects within this current scope are:

  • New AFL / Little Athletics Pavilion, Carpark and Oval Access Road
  • New Football (Soccer) change rooms, storage and UAT
  • Refurbishment of existing Rugby League Pavilion and expansion for new Change Rooms and Storage
  • Expansion and Redevelopment works to create a co-located Tennis and Bowls facility
  • New Foothills Mens Shed workshop and attached amenity space

It anticipates that the Mens Shed will be undertaken by a ‘Design and Construct’ building contractor which is currently out to market for pricing.

Similarly, it is anticipated that by August 2024 a ‘Design and Construct’ tender will be called for a modular transportable type building to service the needs of the Football (Soccer) change rooms and storage.

Finally, the remaining projects are to be delivered by a single building contractor under a traditional fully documented design / firm tender construction contract with Tenders proposed to be called in October 2024 and works commencing early 2025.

The City is seeking to appoint a specialist Consultant to act as Superintendent within the requirements of the D&C contracts (AS4902) and the Construction contract (AS4000) during the construction works and defects liability periods.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda

RFT2416 - Provision of Shade Sail Services
Advertised from: 10 July 2024 | Closes: 7 August 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking to engage a suitable Contractor to supply shaded sails installation, removal, and repair services of shaded sails to the City. The distribution of works under the arrangement will be in accordance with the structure outlined in this document.

The Contractor is responsible for supplying equipment and services and to complete the scheduled works.

This contract is in force for a period of three (3) years from the date of the award with optional two (2), 12-month extensions at the complete discretion of the Principal and subject to satisfactory performance by the Contractor.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda


RFT2411 - Provision for Playground Maintenance and Repairs Services
Advertised from: 10 July 2024 | Closes: 7 August 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking to engage suitable Contractor to supply playground repair and maintenance services to the City. The distribution of works under the arrangement will be in accordance with the structure outlined in this document.

The Contractor is responsible for supplying equipment and services and to complete the scheduled works.

This contract is in force for a period of three (3) years from the date of the award with optional two (2) x 12-month extensions, subject to satisfactory performance by the contractor.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda

RFT2410 - Playground Auditing
Advertised from: 3 July 2024 | Closes: 31 July 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda seeks a proficient Contractor with appropriate qualifications and experience to provide playground safety audits.

This contract is in force for a period of three (3) years from the date of award with optional two (2) x one (1) year extensions subject to satisfactory performance by the contractor.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda

RFT2412 - Provision of Extruded Concrete Kerbing Services
Advertised from: 26 June 2024 | Closes: 24 July 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking to engage a suitable Contractor to provide Extruded Concrete Kerbing services to the City. The distribution of works under the arrangement will be in accordance with the structure outlined in this document.

The Contractor is responsible for supplying equipment and services and to complete the scheduled works.

This contract is in force for a period of three (3) years from the date of award with optional two (2) 12-month extensions subject to satisfactory performance by the contractor.

RFT 2415 - Ray Owen Oval Upgrade
Advertised from: 12 June 2024 | Closes: 24 July 2024, 02:00 PM
Status: Advertised

The City of Kalamunda (Principal) is seeking to engage a suitably qualified, registered and experienced Construction Contractor to undertake construction works for a new sports oval on Ray Owen Reserve.

Ray Owen Reserve is in the suburb of Lesmurdie and bound by Gladys Road in the West, Grove Road to the North, Sanderson Road to the East, and Willoughby Road to the South.

RFT 2413 - Supply and Laying of Asphalt Road Surfacing
Advertised from: 12 June 2024 | Closes: 10 July 2024, 02:00 PM
Status: Advertised

The City of Kalamunda (the Principal) is seeking to engage a qualified and suitable Contractor /Supplier to Supply and Lay Asphalt Road Surfacing.

The Contractor is responsible for supplying equipment and services and to complete the scheduled works.

This contract is in force for a period of three (3) years from the date of award with two (2) optional single year extension subject to satisfactory performance by the contractor.

RFT 2402 - Foothills Men’s Shed: Design Development and Construction
Advertised from: 12 June 2024 | Closes: 17 July 2024, 02:00 PM
Status: Advertised

The City of Kalamunda (the City) is inviting suitably experienced Building Contractors to provide tenders for the construction of the new Foothills Men’s Shed to be located at Hartfield Park, Forrestfield WA.

This new facility forms part of a multimillion-dollar investment by the City and its funding partners in providing new and improved sporting and community facilities within Hartfield Park.

The City’s design team has taken the Foothills Men’s Shed to a Preliminary Design stage and the scope of works within this Tender will be to use the Preliminary Design as a basis for completion of design to allow submission of Building Permit and the construction of the Foothills Men’s Shed.

RFT 2403 – Provision of HVAC Maintenance Services
Advertised from: 12 June 2024 | Closes: 10 July 2024, 02:00 PM
Status: Advertised

The City of Kalamunda is seeking to engage a suitable Contractor for the Provision of Heating, Ventilation and Aircon Conditioning (HVAC) Maintenance Services to various locations throughout City-owned Facilities within the City of Kalamunda.

The Contractor is responsible for supplying all required equipment and services to complete the scheduled works.

This contract is in force for a period of three (3) years from the date of award, with optional two (2), 12-month extensions subject to satisfactory performance by the contractor and at the sole discretion of the City.

RFT 2405 - Supply and Delivery of Various Road Construction Materials
Advertised from: 8 May 2024 | Closes: 5 June 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda (the Principal) is seeking suitably qualified and resourced contractor/s to Supply and Deliver Various Road Construction Material, Sand and Landscaping Products.

The provision of services under this contract will be completed through a structured arrangement consisting of one or more suppliers that will be selected based on their ability to provide the Principal with the best value-for-money service.

  • A tenderer may make submission(s) for the supply and delivery of one, two or all three of the material listed in the Price Schedule.
  • Each Schedule (1 – 3) will be evaluated independently and may be awarded to one or more tenderer(s).
  • Schedule 4 is relevant to the supply and delivery of all material in this contract to the Principal’s nominated site and must be completed with the Tenderers submission.

This contract is in force for a period of three (3) years from the date of award with two (2) optional 12-month extension subject to satisfactory performance by the contractor. 

RFT 2409 - Supply of Reticulation Parts & Associated Material
Advertised from: 24 April 2024 | Closes: 22 May 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking the supply of reticulation parts/fittings and related materials. This contract is in force for three years from the date of award with two optional single-year extensions subject to satisfactory performance by the contractor.

Some items will be purchased as inventory for holding at the City’s Operations Centre, however, most items will be purchased as required from the supplier’s shop premises. The tenderer must be able to hold sufficient inventory to fill orders at the point of sale. 

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda

RFT 2404 - Provision of Plumbing Maintenance Services
Advertised from: 24 April 2024 | Closes: 22 May 2024, 02:00 PM
Status: Advertised | Tenders

The City of Kalamunda is seeking to engage a suitable, experienced and qualified Contractor(s) to supply plumbing maintenance services to the City.

The Contractor is responsible for supplying equipment and services and to complete the scheduled works.

This contract is in force for three (3) years from the date of award with optional two (2) year extensions subject to satisfactory performance by the contractor.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda

RFT2407 - High Wycombe Community Hub: Quantity Surveying Services
Advertised from: 20 March 2024 | Closes: 17 April 2024, 02:00 PM
Status: Advertised

The City of Kalamunda (the City) will be undertaking a $60m development of a High Wycombe Community Hub (Project) facility adjacent to High Wycombe Train Station encompassing aquatic and gymnasium facilities, indoor sports courts, community spaces, public open space, car parking and possible commercial developments allied to the function of the Hub to serve community needs.

The City will be appointing a lead Architect who will engage all necessary sub-consultants to develop the design for the Project (Design Team).

The City is seeking to appoint a specialist Consultant to provide support to the City, its Design Team and Construction Contractors in the development of the High Wycombe Community Hub Project (Project).

This tender seeks Quantity Surveying services to span the design and construction phases of the Project.

Advertised through Tenderlink https://portal.tenderlink.com/kalamunda

eQuote2024-01 - Contaminated Sites – Seasonal DSI – Groundwater and Continuous Gas Monitoring
Advertised from: 14 March 2024 | Closes: 3 April 2024, 02:00 PM
Status: Advertised

The City of Kalamunda (Principal) is seeking to appoint a suitably qualified and experienced Environmental Consultant Contractor under the WALGA Panel Contract for the period to 31 December 2024  with an option for the Principal to extend by up to a (06) six-month period.

Advertised through WALGA Vendorpanel.


RFT 2401 Supply and Lay Minor Asphalt
Advertised from: 13 March 2024 | Closes: 10 April 2024, 02:00 PM
Status: Advertised

The City of Kalamunda is seeking to engage a qualified and suitable Contractor to supply and lay asphalt and spray seal for minor projects and maintenance works. The quantity of service requested in this contract will be up to the maximum of 50 tonnes of asphalt per location.

Under this contract the Contractor is responsible for the supply of equipment, tools and services required to complete work as per the schedule of price.

This contract is in force for a period of three (3) years from the date of award with two (2) optional 12 months extension subject to satisfactory performance by the contractor. 



More Information / Contact

If you require more information about a particular procurement opportunity, please contact the City on (08) 9257 9999 or email procurements@kalamunda.wa.gov.au.

For help or assistance relating to the procurement portal, please contact TenderLink customer support on 1800 233 533 or support@tenderlink.com.

© City of Kalamunda 2024