This process can also be known as a Request for Tender (RFT), a Request for Proposal (RFP), an Expression of Interest (EOI) or a formal Request for Quote (RFQ).
The City of Kalamunda use an online procurement portal for all tendering requests. Organisations are advised that the City no longer accept any other forms of submission except through procurement portal, TenderLink.
Submit or view Tenders and Expressions of Interest using our tendering portal system.
Register your business to the City's suppliers list for the opportunity to supply goods & services.
Information listed in the documents below is for viewing only. These register documents should not be printed, copied or distributed without City authorisation and approval.
Contractors working with the City of Kalamunda should ensure they are familiar with the following information contained in documents below.
The City is seeking Expressions of Interest (EOI) from Contractors who wish to be considered to become part of a selected number who will then be invited to submit a formal Tender for the delivery of capital works projects that are budgeted for the 2025/2026 financial year.
The formal EOI will result in one Contractor who will be responsible for inhouse / subcontract of all works on the 2025/2026 Capital Works list. It will be the responsibility of the winning Contractor to complete the works inhouse or subcontract at their discretion.
The 2025/2026 Capital Works list will be approved at the 24th June 2025 Ordinary Council Meeting (OCM). Once approved at this OCM, the formal Tender will be advertised to the selected number of Contractors who have been chosen as part of this EOI process.
A mandatory briefing session will be held. Subcontractors are encouraged to attend this briefing session to understand the works and meet any Contractors submitting an response to this EOI.
Contractors failed to submit their responses against this EOI, will not be considered for the formal Tender.
Advertised through Tenderlink https://portal.tenderlink.com/kalamunda
The City is seeking Expressions of Interest (EOI) from Contractors who wish to be considered to become part of a selected number who will then be invited to submit a formal Tender for the delivery of capital works projects that are budgeted for the 2025/26 financial year.
The formal Tender will result in one Contractor who will be responsible for inhouse / subcontract of all works on the 2025/26 Capital Works list. It will be the responsibility of the winning Contractor to complete the works inhouse or subcontract at their discretion.
The 2025/26 Capital Works list will be approved at the 24th June 2025 Ordinary Council Meeting (OCM). Once approved at this OCM, the formal Tender will be advertised to the selected number of Contractors who have been chosen as part of this EOI process.
The Principal (Principal) is seeking to engage a suitably qualified, registered and experienced Contractor to undertake construction works for the refurbishment of the sports oval on the Ray Owen Reserve.
Ray Owen Reserve is in the suburbs of Lesmurdie and bound by Gladys Road in the West, Grove Road to North Sanderson Road to the East, and Willoughby Road to the South.
The City of Kalamunda requires the services of a suitably qualified and experienced Contractor to undertake the design, demolition and construction of a pavilion on the new Scott Reserve Pavilion. The Contractor is to use the Principals Preliminary Design as the design basis, updating that design to incorporate changes set out in the Preliminary Design Amendments.
Advertised through Tenderlink https://portal.tenderlink.com/kalamunda.
The City of Kalamunda (Principal) is seeking to appoint a suitably qualified and experienced Town Planning Consultant (Contractor) to prepare a Local Structure Plan, Developer Contribution Plan and Design Guidelines for the Hatch Court Light Industrial Area (HCLIA) and Stirling Crescent Precinct (SCP) in accordance with the requirements under the WALGA Panel Contract.
The tender has been advertised on Vendor Panel (PSP003-004).
The City of Kalamunda is seeking the services of a dedicated Public Open Space (POS) Maintenance Contractor, to provide Parks Maintenance services to selected Public Open Space (POS) locations within the City of Kalamunda. Generally, the POS is in the Wattle Grove, High Wycombe, and Forrestfield areas.
The contract also requires different mowing services. The garden maintenance is of a routine nature, not intricate or highly technical.
Irrigation maintenance is not included in this contract.
The City of Kalamunda is looking for an experienced contractor to conduct minor civil work and undertake drainage work upgrades to suit the Emergency Access Way (EAW) located at the accessway between Nardine Close and Sultana Road West High Wycombe.
The contractor is responsible for the coordination between authority stakeholders. Including but not limited to: Water Corporation, ATCO, Main Roads, Western Power, NBN, and Telstra.
All Pavement construction is to be in accordance with specification 501 Pavements Main roads Western Australia.
The City of Kalamunda (the City) will be undertaking a $60m+ development of a High Wycombe Community Hub (Project) facility adjacent to High Wycombe Train Station encompassing aquatic and gymnasium facilities, indoor sports courts, community spaces, public open space, carparking and possible commercial developments allied to the function of the Hub to serve community needs.
The City has appointed a lead Architect who will engage all necessary sub consultants to develop the design for the Project (Design Team). In parallel the City has appointed other specialists including:
The City is now seeking to round out the suite of specialists seeking a Consultant to act as Construction Contract Superintendent to provide support to the City, its Design Team and Construction Contractors in the development of High Wycombe Community Hub Project (Project).
The Projects is intended to be delivered via two main works contracts:
It is expected that the Forward Works package will be tendered and awarded between May and July 2025 and completed by November 2025.
It is expected that the Main Works package tendered and awarded between July and November 2025 and anticipated that the main works will achieve practical completion by September 2027.
The City is seeking to appoint a specialist Consultant to act as Superintendent within the requirements of the Construction contracts (based on AS4000) during the construction works and defects liability periods.
The City of Kalamunda (the City) is inviting suitably experienced Building Contractors to provide tenders for the construction of the new Sporting Pavilions and Associated works at Hartfield Park, Forrestfield WA.
These works form part of a multimillion-dollar investment by the City and its funding partners in providing new and improved sporting and community facilities within Hartfield Park.
Three discrete packages of work exist, each with their own specific requirements for staging and delivery. They are:
Project 9857 – New AFL & Little Athletics Pavilion
Project 9590 – Colocation of Tennis and Bowls
Project 9591 – Rugby League Pavilion
Each project is being funded separately through combinations of Commonwealth, State, City and User Group grants and funds. Each project has very specific deadlines to achieve practical completion and occupancy in line with the most onerous specific grant.
The City therefore will be seeking experienced Building Contractors who not only can successfully manage three concurrent works areas but also have demonstrated track record of completing works to scope and time for the agreed contract sum.
The City of Kalamunda is seeking to engage a suitable Contractor or Contractors for the Provision of General Cleaning Services throughout City owned and operated facilities and assets as identified in attachment RFT 2433 Building Schedules and BBQ Locations.
The successful Tenderer(s) will be expected to supply all equipment and consumables required to service this Request as identified in pricing schedules and site-specific requirements attached to this Request.
This contract is in force for a period 3 years with 2 x 12-month optional extensions subject to satisfactory performance by the contractor via an agreed set of measurable KPIs and at the sole discretion of the Principal.
Work under this contract will be in a structured arrangement consisting of one or more Contractor(s) where one Contractor might be selected to provide services to one or both areas. In the instance where two Contractors are selected each area will have a separate Contractor. When the designated area Contractor is not available to carry out the requested work the other Contractor in this contract maybe offered the work but does not guarantee or take priority for the work and the principal may source a contractor outside this contract.
The City of Kalamunda (the City) is inviting suitably experienced Building Contractors to provide tenders for the construction of a modular type set of change rooms and storage buildings for the Forrestfield United Football Club to be located at Hartfield Park, Forrestfield WA.
This new facility forms part of a multimillion-dollar investment by the City and its funding partners in providing new and improved sporting and community facilities within Hartfield Park.
The City’s design team has taken the buildings to a Preliminary Design stage. The Contractor will use the Preliminary Design as a basis for completion of design. The Contractor will then undertake seeking Building Permit and the construction of the buildings.
The City of Kalamunda is seeking to engage suitable Contractor(s) for the Provision for General Electrical Services and Irrigation Electrical Maintenance services to the City.
The Contractor(s) is responsible for supplying equipment and services, and to complete the scheduled works.
This contract is in force for a period of three (3) years from the date of award with optional two (2) 12-month extensions subject to satisfactory performance by the contractor.
The scope of work is based on Separable Portions with each forming individual/separable portions of work. Contractor(s) may provide submissions for a single, or multiple portions of the contract and the City will, at its sole discretion, award these portions individually or collectively. There are two (2) separable portions of work, as detailed below.
Tenderers may make submission(s) for one or both of the following services:
The City of Kalamunda is seeking to engage suitable Contractors to supply cyber security services to the City.
The Contractor is responsible for supplying equipment and services and to complete the scheduled works.
This contract is in force for a period of Five (5) years from the date of award with optional two (2) year extensions subject to satisfactory performance by the contractor.
The City of Kalamunda is seeking to engage suitable Contractor to supply playground repair and maintenance services to the City. The Contractor is responsible for supplying equipment and services and to complete the scheduled works.
This contract is in force for a period of three (3) years from the date of the award with optional two (2) x 12-month extensions, subject to satisfactory performance by the contractor.
The City of Kalamunda is seeking to engage suitable Contractor for the Provision of Security Services to the City. The distribution of works under the arrangement will be in accordance with the structure outlined in this document.
The Contractor is responsible for supplying equipment and services to complete the scheduled works.
The scope of work is presented as a separable portion contract, based upon Separable Portions with each forming individual/separable portion of work. Contractor(s) may provide submissions for single or multiple portions of the contract and the City will at its sole discretion award these portions individually or collectively. There are five separable portions of work, as detailed in the Separable Portions below:
A tenderer may make submission(s) for any/all of the following services listed:
Separable Portion A – Planned and Reactive Security Patrolling Services (AS 4421:2023)
Separable Portion B – Locksmith (AS4145)
Separable Portion C – Security & Intrusion Alarm Services
Separable Portion D – Electronic Access Control
Separable Portion E – CCTV Maintenance/Services
Tenderers must stipulate in their response which service/s they are registering for.
The Price Schedule will be evaluated independently and may be given to one or more tenderer(s) dependent on the price and offer.
The City of Kalamunda is seeking to engage suitable Contractor to supply and deliver following Landscaping Materials:
Native garden mix
Soil conditioner
Pine bark mulch
Pine Chip (playground softfall)
Tree Mulch
This contract is in force for a period of three (3) years from the date of award with optional two (2) single year extensions subject to satisfactory performance by the contractor.
The City of Kalamunda is seeking to engage a suitable Contractor to supply Tree Watering Services to the City. The distribution of works under the arrangement will be in accordance with the structure outlined in this tender.
The Contractor is responsible for supplying all equipment to complete the scheduled works as per specifications.
This contract is in force for a period of three (3) years from the date of award with an optional two (2), one (1) year extensions subject to satisfactory performance by the contractor.
The City of Kalamunda (the Principal) is seeking a professional and dedicated tree pruning company, to provide general tree works including, target pruning, tree removal, chipping and stump grinding across the whole City.
The Principal is seeking to appoint a contract for a period of three years, with an option of two single year extensions, subject to satisfactory performance and at the discretion of the Principal.
Hourly rates are required for target pruning, chipping and the removal of green waste. Tree removals are based on the height of the tree, exclusive of stump grinding.
Rates are also required for stump grinding services, based on the size of the stump on diameter increments.
All chipping is to be completed on the day that works are to be undertaken. Log wood that cannot be chipped may be left on site for no more than 24 hours and must be moved and made safe so as not to obstruct footpaths or roads.
The Principal reserves the right to request the Contractor to retain chipped green waste and some log wood. In these specific instances, the Contractor may be required to deliver the chipped green waste or logs to nearby sites specified by the Principal. If the log is too large, the Contractor shall remove all branches from the trunk and notify the Principal who will then arrange for collection of the log.
Price schedules are made for both business hours and after-hours call outs, to carry out urgent works due to severe weather events.
The City of Kalamunda is seeking to engage suitable Contractor to supply Weed Control & Natural Area Maintenance Services to the City. The distribution of works under the arrangement will be in accordance with the structure outlined in this document.
This contract is in force for a period of three (3) years from the date of award with optional two (2) year extensions subject to satisfactory performance by the contractor.
This request for Powerline Vegetation Management works is for pruning of cultivated trees, growing within the vicinity of overhead powerlines, including Arial Bundled Cable (ABC) and service lines to properties, for a period of 3 years with two single year options at the City’s discretion.
The City of Kalamunda requires the services of a suitably qualified and experienced Contractor to provide street tree pruning services for annual programmed and Western Power notified power line clearance works. The intention is for cultivated trees located under, or near distribution overhead lines to be pruned once annually, although additional pruning may be required for selected trees that grow quickly, traffic sight line clearance and road clearance pruning works.
Bushfires are a risk within the City of Kalamunda. It is therefore necessary that all annual power line clearance works are to be commenced in our Western suburbs in March and completed in the more Eastern suburbs prior to 31st May each year. This period may need to be varied from year-to-year dependent on seasonal change, passive fuel reduction requirements and Department of Fire and Emergency Services fire ban dates.
The City operates a separate contract for General Tree Services, which includes works for unscheduled tree pruning, removal, chipping and stump grinding in public open space and road reserves and is outside the scope of this Tender.
If you require more information about a particular procurement opportunity, please contact the City on (08) 9257 9999 or email procurements@kalamunda.wa.gov.au.
For help or assistance relating to the procurement portal, please contact TenderLink customer support on 1800 233 533 or support@tenderlink.com.