Finding a Document

There is a dedicated document search section for our website. This can be found under About Us > Other > Document Search. Each document listed in this search has the document type icon shown next to it to allowing you to know what type of document it is. Documents are usually in PDF format; although there are a few forms available in word formats.

If you are struggling to read the PDF document you can use our Doc Reader to assist in reading the document to you. For more informaiton on how to use this option click here.

You can search for Documents using a combination of:

  • By Alphabetical Sorting
  • Keyword Search
  • Document Type


Alphabetical Sorting: Allows the documents to be categorised by the starting letter of the document title. So by selecting the relevant letter you can see all related documents. e.g. 'B' will show all documents starting with the letter 'B' in the Document Title.

Keyword Search: Returns all documents with the containing the keyword entered to be searched for

Document Type: Pre-defined document types which categorises certain documents. The categories are:

  • Publications - official publications e.g. Strategies or Shire Plans for the Community
  • Annual - annual publications such as Annual Reports and Budgets
  • Local Laws - Laws relating to the Shire
  • Information Sheets - any information sheets e.g. relating to Building Approvals or Drainage
  • Application Forms - any downloadable application forms e.g. Application for Cat Registration
  • Check lists - shortlists items to see if you have all relevant information needed for a certain works or area e.g. check list for Commerical / Industrial Work
  • Policy and Procedures - documents relating to the Shire's policy and procedures
  • Meeting Agenda and Minutes - documents relating to council meetings
  • Archived - any publications or other documents that may need to be referred to but are no longer current e.g. previous annual reports or budgets.


About PDF documents

The PDF file format is a common internet file format (PDF stands for Portable Document Format).  It's used for electronic distribution because it faithfully preserves the look and feel of the original document complete with fonts, colours, images, and layout. It also can be used across many different types of computers and browsers.

Opening PDF Files 

To open a PDF file you have two options. You can download a program called Acrobat Reader and install it onto your computer. The program is available free of charge from the Adobe Acrobat site.

The second option is to use an online PDF conversion tool. You can visit this page on the Adobe Acrobat website and type in the address of a PDF file and get it to translate the file into a more readable format while you wait. Or you can email the address of the file (or the file itself) to Adobe, and they will email a translation back. These translations of the files may not be as clearly formatted as the original PDF file.

Microsoft Word Documents

We have tried to keep the number of word documents down to a minimum and where possible will use PDF forms, online forms or a combination, however there are some files still using this format. Although this programme is widely used throughout the world, we understand that not everyone has access to the software on their computers. If you don't have Microsoft Word, you can find instructions on how to download and install a Word Viewer onto your computer which will allow you to view these files.

Opening Microsoft Word Files

If you want to download and read a Microsoft Word document, but don't have the programme installed on your computer then you can download a small programme which will let you view the file on the Microsoft Site.

Follow the instructions for downloading and installing the programme called Word Viewer. Once installed the programme will enable you to open documents saved in the following formats:

  • Word Document (*.docx)
  • Word Macro-Enabled Document (*.docm) ^
  • Rich Text Format (.rtf)^
  • Text (.txt)^
  • Web Page formats (.htm, .html, .mht, .mhtml)^
  • WordPerfect 5.x (.wpd)^
  • WordPerfect 6.x (.doc, .wpd)^
  • Works 6.0 (.wps)^
  • Works 7.0 (.wps)^
  • XML (.xml)^

Note: When you use the Word Viewer to view files that are saved in these formats, you will see a Word version of the file. The following Word 2007 items will be affected:

  • Features that do not exist in Word 2003
  • Layout that uses properties that do not exist in Word 2003

^ - these document formats are not used on this website

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