Council Meetings

Council Meetings

Agenda Briefing Forums

Agenda Briefing Forums will be held on the second Tuesday of every month (excluding January during which there is no meeting) commencing at 6:30pm, in the City's Function Room located at the City of Kalamunda Administration Centre. Agenda Briefing Forums provide the opportunity for Elected Members and members of the community to be equally informed and seek additional information on matters prior to the presentation of such matters to the next Ordinary Council Meeting for formal consideration and decision. Agenda Briefing Forums will involve Elected Members, employees as determined by the Chief Executive Officer and external advisors (where appropriate) and will be open to the public.

Ordinary Council Meetings

Ordinary Meetings of Council are held on the fourth Tuesday of each month, excluding January during which there is no meeting and December, in which the meeting is held on the third Tuesday due to the Christmas period. The meetings commence at 6.30pm in Council Chambers located at the City Administration Centre.  This meeting of full Council meets to receive reports and recommendations  in order to determine the actions to be implemented.

Audit and Risk Committee Meetings

Audit and Risk Meetings of Council are held as required, in Council Chambers located at the City Administration Centre.  The purpose of the committee is to ensure that the audit of Council's financial and statutory functions are undertaken in accordance with the provisions of the Local Government Act 1995 and associated regulations. The Committee will also undertake a risk management function to ensure risk management practices and procedures are fully integrated into the City's strategic and operational planning processes and day to day business practices.

Public Participation

The City's Agenda Briefing Forums, Ordinary Council and Audit and Risk Meetings are open to the media and the public.  Council invites all members of the community to attend any Council or Committee meeting and learn firsthand how Council functions.

Provision is made during these meetings for question time from the gallery. This provides members of the public with the opportunity to ask the Council questions on matters of special interest related to the operations of either Council or the particular Standing Committee attended.

Members of the public have an opportunity to talk to items presented to the Council, either through a question during public question time or via a deputation (see below).
If you have an interest in a matter that will be put before a Council meeting please contact the City for further information on 9257 9999.

People that wish to speak at length about an item on the Council's agenda, may ask to provide a deputation.

More information can be found in the City of Kalamunda's Standing Orders 6.1

Deputation

Deputations allow any member of the public to address Council about any matter that is happening in the City.

All deputation requests need to be received and approved prior to a Council meeting. All requests should be emailed for the attention of CEO to enquiries@kalamunda.wa.gov.au. Request details should include the following details at time of lodgement:

  • Council Meeting Name
  • Scheduled Council Meeting Date
  • Relevant Agenda Item No. (if applicable)
  • Full Name, Address and Email
  • Subject of Request
  • Brief statement of what their deputation is about.

If the request is agreed to by the Mayor, or presiding member, the City will invite the Deputee to speak directly to Executive Staff and Elected Members at the relevant Council meeting.

More information can be found in the City of Kalamunda's Standing Orders 6.9

Special Meeting of Electors

Download Frequently Asked Questions (PDF, 619KB)
The community* or Council can make a request to the Mayor to hold a Special Meeting of Electors.

Upon confirmation of the request by the Mayor, the CEO will convene a Special Meeting of Electors by giving 14 days public notice of the date, time, place and purpose of the meeting. The Special Meeting of Electors will take place not more than 35 days after the request for the meeting was received by the Mayor.

An Electors’ Special Meeting can be requested for any purpose, provided the issues to be considered are within the local government’s power to deal with.

A request for an Electors’ Special Meeting must specify the purpose for which the meeting is being called in a brief and clear manner.

VOTING AT A SPECIAL MEETING OF ELECTORS
To vote at a Special Meeting of Electors, you must first register with the City to confirm that you are an elector of the District of Kalamunda.

To register, you will need photographic identification. The City checks this identification against the Electoral Role and the City’s rates database. If you are a ratepayer, you can vote at a Special Meeting of Electors.

The City’s Notice calling for registrations will advise of the time and place for registrations before the Special Meeting of Electors. Generally speaking registrations are undertaken on the day prior to the commencement of the meeting.

* Either 100 or more electors, 5% of the number of electors in a District, or 1/3 of the Council members

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